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Digital Closings and Remote Online Notarization


New Era Title Services now offers the ability to sign and have documents notarized in a secure digital environment, where authorized by law. We use digital forms, electronic signatures, and remote online notarization (as allowed by the lender, if applicable) to bring our clients a convenient, faster, streamlined closing.


The digital closing platform we use allows our notary to verify a signer’s identity remotely and easily guide the signer through the digital signing process, no matter where the signer is physically located. Multiple parties can join the audio-video conference as desired or needed. The signer just needs access to a computer with a camera and audio and a photo ID, if signatures need to be notarized.



Types of Notarizations


Traditional Wet Ink Notarization (TWIN)

Signatories in a TWIN (also known as a traditional notarization) appear in person before a notary to wet ink sign paper documents. The notary verifies their identity on the spot, and applies their signature and seal on paper.


In Person Electronic Notarization (IPEN)

Signatories in an IPEN appear in person before a notary to electronically sign the digital documents. The notary verifies their identity on the spot, and their electronic seal and signature is digitally placed on the document.


Remote Online Notarization (RON)

Signatories appear before a notary via a two-way, audio-video conference over the internet to digitally sign digital documents. Identity is verified with photo ID and correctly answering knowledge-based authentication questions. A recording of the transaction is available to permissible parties.


Paper Remote Online Notarization (PRON)

Signatories appear before a notary via a two-way, audio-video conference over the internet to digitally sign and notarize most documents. Identity is verified with a photo ID and correctly answering knowledge-based authentication questions. After the transaction, any documents that need a wet ink signature must also be wet ink notarized before returning to the settlement agent to finalize the closing. A recording of the transaction is available to permissible parties. This process will generate at least one paper document that will be wet ink signed, notarized, and returned to the settlement agent. This is typically the promissory note, but multiple documents can be processed this way.


Remote Ink Notarization (RIN)

Signatories appear before a notary by means of two-way, audio-video communication technology, where the notary observes the wet ink signing of the documents. Once completed, the original documents are returned to the notary via overnight delivery for certification and execution by the notary and affixation of the official stamp or seal.


If you are interested in exploring the possibility of a digital closing with New Era Title Services, please contact us for more details and to verify availability.


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